New Phytologist Trust privacy policy

The New Phytologist Trust recognises the importance of protecting personal information. By submitting your information to the New Phytologist Trust, you consent to the practices outlined below. If you are less than 18 years of age, then you must first seek the consent of your parent or guardian prior to submitting any personal information.


This privacy policy describes how the New Phytologist Trust collects and uses the personal information you provide to the New Phytologist Trust, in the course of your activities either as:

  • an author in our journals New Phytologist or Plants, People, Planet, or
  • as a symposium delegate or grant / award applicant.

It also describes the choices available to you regarding our use of your personal information and how you can access and update this information.


Who we are

The New Phytologist Trust is the Controller of data for the purposes of the GDPR. The New Phytologist Trust is a not for profit organisation, registered as a charity in the UK (registered charity number: 1154867). The New Phytologist Trust’s registered address is Bailrigg House, Lancaster University, Lancaster, LA1 4YE, United Kingdom.


How we collect information

The New Phytologist Trust may collect personal information from you in the following ways:

  1. Directly from your verbal or written input (such as by consenting to receiving marketing emails, or via symposium registration);
  2. Automatically through the New Phytologist Trust's website technologies, including online tracking, such as by Web cookies (which are small text files created by websites that are stored on your computer).


Information you provide

The types of personal information that the New Phytologist Trust collects directly from you may include:

  • Contact details, such as your name, email address, postal address and telephone number;
  • Internet Protocol ('IP') addresses used to connect your computer to the Internet;
  • Educational and professional interests;
  • Tracking codes such as cookies;
  • Usernames and passwords;
  • Payment information, such as a credit or debit card number;
  • Comments, feedback, posts and other content you provide to the New Phytologist Trust (including via the New Phyt blog), and
  • Communication preferences.


Information we receive from other sources

The New Phytologist Trust may receive information about you from with third parties we work with, e.g. John Wiley & Sons, inc.


Use of your information

The New Phytologist Trust may use your personal information in the performance of any interaction we enter into with you, to comply with legal obligations, or where the New Phytologist Trust has a legitimate interest in using your information to enhance the services we provide. Legitimate purposes include, but are not limited to, one or all of the following:

  • Providing direct marketing and assessing the effectiveness of promotions and advertising;
  • Modifying, improving or personalising our services, products and communications;
  • Detecting fraud;
  • Investigating suspicious activity and keeping our site safe and secure, and
  • Conducting data analytics.


In addition, we may use your information in the following ways (after obtaining your consent, if required):

  • To provide you with information about products and services that you request from us;
  • To send you periodic updates from the New Phytologist Trust;
  • To provide you with information about other services we offer that are either (i) similar to those you have already inquired about, or (ii) entirely new products, events and services;
  • For internal business and research purposes to help enhance, evaluate and develop the New Phytologist Trust’s websites (including usage statistics, such as ‘page views’ on the New Phytologist Trust's websites), products, and services;
  • To notify you about changes or updates to our websites, products, or services;
  • To administer our services and for internal operations, including troubleshooting, data analysis, testing, statistical, and survey purposes;
  • To allow you to participate in interactive features of our service; and
  • For any other purpose that we may notify you of from time to time.


Personal information will not be kept longer than is necessary for the purpose for which it was collected. This means that, unless information must be retained for legal or archival purposes, personal information will be securely destroyed, put beyond use or erased from the New Phytologist Trust's systems when it is no longer required or, where applicable, following a request from you to destroy or erase your personal information.


Disclosure and sharing of your personal information

The New Phytologist Trust will not disclose to or share your personal information with any unaffiliated third party except as follows:

  • Where necessary in connection with services provided by third parties (i) who provide us with a wide range of office, administrative, information technology, production, payment, or business management services, and (ii) who are required to comply with this policy;
  • Where the New Phytologist Trust is required to disclose personal information in response to lawful requests by public authorities and government agencies, including to meet national security or law enforcement requirements; to comply with a subpoena or other legal process; when we believe in good faith that disclosure is necessary to protect our rights, to enforce our Terms of Service, or to protect the rights, property or safety of our services, users or others; and to investigate fraud.


Cross-border transfers

The New Phytologist Trust may transfer your personal information outside of your country of residence in order to ensure fulfilment of your transaction. Such processing may include, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services.

In order to satisfy global reporting requirements, the New Phytologist Trust may be required to provide your personal information to the New Phytologist Trust's affiliates in other countries.

By submitting your personal information, you agree to this transfer, and the storing or processing of your information. We will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this privacy policy and all applicable data protection laws.

Please note that if you consent to receive updates from the New Phytologist Trust in the form of newsletters or email campaigns, your data will be shared with a third party organisation, SendInBlue. You can read SendInBlue’s Privacy Policy here:

Please note that if you choose to subscribe to the New Phyt blog, your data may be shared with a third party organisation, Automattic. You can read Automattic’s Privacy Policy here:



We will use appropriate physical, technical and administrative safeguards to protect your data. Access to your personal data will be restricted to only those who need to know that information in order to perform their job function. In addition, we train our employees about the importance of maintaining the confidentiality and security of your information.


Disclosure in chat rooms or forums

You should be aware that identifiable personal information – such as your name or e-mail address – that you voluntarily disclose and that is accessible to other users (e.g. on social media, forums, bulletin boards or in chat areas) could be collected and disclosed by others. The New Phytologist Trust cannot take any responsibility for such collection and disclosure.



The New Phytologist Trust’s website will gather certain information automatically. This information may include IP addresses, browser type, Internet service provider ('ISP'), referring / exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date / time stamp, and / or clickstream data to analyse trends in the aggregate and administer the site. The New Phytologist Trust website uses cookies to do this. You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of certain features or functions on our website or services.


Your rights

You have the right to make a written request to be informed whether or not we hold or process any of your personal information by emailing or writing to us. In your written request, you may:

  • Request that we provide you with details of your personal information that we process, the purpose for which it is processed, any recipients of such information, the existence of any automated decision making involving your personal information, and what transfer safeguards we have in place;
  • Request that we rectify any errors in your personal information;
  • Request that we delete your personal information if our continued processing of such information is not justified;
  • Request that we transfer your personal information to a third party;
  • Object to automated decision-making and profiling based on legitimate interests or the performance of a task in the public interest (in which event the processing will cease except where there are compelling legitimate grounds, such as when the processing is necessary for the performance of a contract between us);
  • Object to direct marketing from us; and
  • Object to processing for purposes of scientific, historical research and statistics.


Where applicable under your local laws, we will not use your personal information for marketing purposes, nor disclose your information to any third parties, unless we have your prior consent, which we will seek before collecting your personal information. You can exercise your right to prevent such processing by checking certain boxes on the consent forms we use when collecting your personal information. If at any point you wish to review or change your preferences you can use the ’opt-out’ or unsubscribe mechanism or other means provided within the communications that you receive from us, or by sending us an email.


Changes to this privacy policy

Please note that the New Phytologist Trust's privacy policy is reviewed periodically. The New Phytologist Trust reserves the right to modify its privacy policy at any time without notice. Any changes to the privacy policy will be posted on this page and will become effective on the date of posting.



Any comments, complaints or questions concerning this policy, or complaints or objections about our use of your personal information, should be addressed to the Executive Editor, Sarah Lennon.