All attendees of New Phytologist Foundation events are expected to adhere to the code of conduct.
The New Phytologist Foundation celebrates diversity, and we expect participants in our meetings to be respectful, considerate and supportive of each other, to offer constructive critiques and embrace the variety of opinions on offer. New Phytologist Foundation events are an opportunity to share, develop and broaden our viewpoints within a safe and inclusive setting.
The New Phytologist Foundation has established a set of core principles that outline the standards expected of individuals involved in the Foundation’s activities, including symposia and workshops. We strive to treat all individuals with respect and promote a safe environment free from discrimination, harassment, and victimisation.
Expected behaviour
We respect the rights of all individuals to dignity, privacy and confidentiality and delegates must treat everyone with respect.
We ask delegates to respect their fellow participants and ensure they undertake good practices for intercultural collaborations. Several tips for intercultural communication can be found at Commisceo Global and CHRYSOS.
We ask that delegates remain mindful of their surroundings and respect the surroundings of their fellow delegates.
Do not share, copy, or reuse any materials presented by speakers unless this is expressly permitted.
All delegates must ensure they respect the staff, rules and protocols of the meeting venue, accommodation, and online platform. This also includes protocols linked to COVID-19.
We will not tolerate behaviours that involve discrimination of individuals or groups on the basis of sex, race, ethnicity, gender identity, age, religion, disability, or any other characteristic protected by applicable laws. Sexual harassment, bullying, intimidation, or harassment in any form will not be tolerated.
Any delegates that do not meet the expected respectful behaviour may be immediately removed from the online or physical meeting.
If you have any concerns or suggestions, please speak to the Events and Promotions Manager, Christine Phillips or the Executive Editor, Sarah Lennon. Alternatively, you can email np-symposia@lancaster.ac.uk.
Filming and photography
Photography and filming may take place at New Phytologist Foundation events.
The resulting photographs and video footage will be used by the New Phytologist Foundation for the purpose of outreach and promoting their activities and may be published on the New Phytologist Foundation’s website and social media channels.
When events are recorded, recordings will only be made available with the explicit permission of the speaker. In some case the recording publication may be delayed while the speaker awaits publication of their research.
If you do not want to be photographed or filmed, please ensure you have informed the Event and Promotions Manager at least three weeks prior to the start of the Event.
If you have any concerns, please contact Christine Phillips, Events and Promotions Manager.
Cancellation policy
If a delegate is no longer able to attend, they should inform Christine Phillips, Events and Promotions Manager, immediately. In most circumstances, a replacement delegate can be sent.
Where a delegate is presenting a poster and is unable to attend they can request that a co-author can present the poster on their behalf.
Should circumstances beyond our control force the cancellation of the symposium or workshop, the New Phytologist Foundation is unable to accept liability for any additional costs incurred, including travel costs, and delegates are strongly encouraged to take out appropriate travel insurance to cover them in the event of cancellation.